Job Description

Salary: $50,814.40 - $84,718.40 Annually
Closing: Continuous
Nature of Work, Essential Functions & KSA's

INTRODUCTION:
You can do great work and love what you do with the City of Delaware. We are an organization that succeeds because of teamwork, dedication, diversity, and the innovative spirit of all our employees. The City of Delaware is an award-winning local government organization known for its professionalism, customer service orientation and a strong commitment to distinctive and well-planned community development. The work environment is stable with excellent benefits and retirement packages. Our mission is to ensure an effective government, a healthy economy, being a safe city and welcoming you to be a part of this great community!
Under the immediate supervision of the Project Engineer and the general supervision of the Deputy City Engineer, the Project Manager is responsible for assisting in/performing professional project management duties for capital improvement projects and for technical assistance of other engineering functions within the Engineering Division of the Public Works Department. Work involves the use of engineering techniques to interpret original designs and applicable regulations. Position requires regular and reliable attendance, especially during peak construction season (May - September).

ESSENTIAL FUNCTIONS: For purposes of 42 USC 12101

Project Manager I

  1. Responsible for the daily management of individually assigned non-complex capital improvement projects including preparation of contract documents, pre-bid meetings and bid openings, bid reviews, pre-construction meetings, quantity tracking, daily inspection reports, preparation of project change order requests, processes contractor payout requests, preparation of project punch lists, and maintains accurate field mark-up drawings.
  2. Performs field inspections of ongoing public and private construction, and residential lot activity and grade inspections to ensure compliance with approved plans and local infrastructure codes.
  3. Assist with the City's street resurfacing, pavement evaluation, sidewalk maintenance, and right-of-way permitting and inspection programs.
  4. Provide technical assistance to other Public Works Divisions, City departments, engineers, architects, and contractors.
  5. Perform field measurements, traffic data collection, pavement coring and other technical related procedures.

  1. Manages the flow of technical information, engineering plans, and record drawings within the engineering division, other city departments, and consultant and developer community.
  2. Address public concerns, complaints and questions regarding proposed and ongoing construction activities and schedules.
  3. Ensure persons and agencies affected by projects are informed and processes established.
  4. Ensure proper materials testing is being performed on projects.
  5. Prepare technical documents, monthly project reports, social media, and website updates.
  6. Perform related essential/non-essential job functions and other duties as assigned.
Project Manager II - in addition to the functions above:
  1. Manage non-complex capital infrastructure projects from initial planning phase through project completion; including but not limited to the design, scope of work, cost estimating, contract administration, budgets, and schedules.
  2. Assists with project management of complex capital infrastructure projects once the design is complete and the project is ready to be bid and constructed.
  3. Oversee construction of annual Street Resurfacing Program
  4. Oversee contract inspectors assigned to certain capital improvement projects.
  5. Provides technical advice and assistance to other City departments, engineers, architects, and contractors for conformance with City policies and guidelines.
  6. Addresses public concerns, complaints and questions regarding proposed and ongoing construction activities and schedules.
  7. Responsible for the daily management of individually assigned capital improvement projects including preparation of contract documents, pre-bid meetings and bid openings, bid reviews, pre-construction meetings, quantity tracking, daily inspection reports, preparation of project change order requests, processes contractor payout requests, preparation of project punch lists, and maintains accurate field mark-up drawings.
  8. Ensures persons and agencies affected by projects are informed and processes established.
  9. Ensures adequate levels of qualified inspection staff are present on active job sites.
  10. Ensures proper materials testing is being performed on projects.
  11. Assist in constructability reviews of final engineering plans.
  12. Prepares technical documents, monthly project reports, social media, and website updates.
  13. Performs related essential/non-essential job functions and other duties as assigned.
Project Manager III - in addition to the functions above:
  1. Manage complex capital infrastructure projects from initial planning phase through project completion; including but not limited to the design, scope of work, cost estimating, contract administration, budgets, and schedules.
  2. Provides technical advice and assistance to other City departments, engineers, architects, and contractors for conformance with City policies and guidelines.
  3. Addresses public concerns, complaints and questions regarding proposed and ongoing construction activities and schedules.
  4. Responsible for the daily management of individually assigned capital improvement projects including preparation of contract documents, pre-bid meetings and bid openings, bid reviews, pre-construction meetings, quantity tracking, daily inspection reports, preparation of project change order requests, processes contractor payout requests, preparation of project punch lists, and maintains accurate field mark-up drawings.
  5. Ensures persons and agencies affected by projects are informed and processes established.
  6. Ensures adequate levels of qualified inspection staff are present on active job sites.
  7. Ensures proper materials testing is being performed on projects.
  8. Assist in constructability reviews of final engineering plans.
  9. Prepares technical documents, monthly project reports, social media, and website updates.
  10. Performs related essential/non-essential job functions and other duties as assigned.
KNOWLEDGE, SKILLS, AND ABILITIES

KNOWLEDGE
Project Manager I
  • Microsoft Office applications (e.g., Outlook, Word, Excel, Publisher, Access, Sharepoint, OneNote, and Teams) and other computer software.
  • City and Department goals and objectives.
  • City and Department policies and procedures.
  • Government structure and process.
  • Safety practices and procedures.
  • Project management.
  • Principles and practices of public administration and local government policies, procedures, structure and services.
  • Public infrastructure construction methods for roadways, sanitary, storm sewers, waterlines, traffic signals, and street lighting at a basic level
  • ODOT and City of Columbus Construction Materials Specifications at a basic level.
  • GIS/CMMS applications
  • Contract law, bond, and insurance requirements at a basic level

Project Manager II and III - in addition to the KSA’s above:
  • Microsoft Office applications (e.g., Outlook, Word, Excel, Publisher, Access, Sharepoint, OneNote, and Teams) and other computer software.
  • City and Department goals and objectives.
  • City and Department policies and procedures.
  • Government structure and process.
  • Safety practices and procedures.
  • Project management.
  • Public sector budgeting and economic forecasting, management principals and techniques.
  • ODOT LPA project management protocols through all project phases.
  • APPIA construction administration and inspection management software

SKILLS
Project Manager I
  • Excellent organization, attention to detail, accuracy, time management, and critical thinking skills.
  • Using tact, discretion, initiative, and independent judgment within established guidelines.
  • Civic engagement and customer service.
  • Communicating with construction inspectors, contractors, engineers, and other City staff - with oversight from supervisor.
  • Interpreting and enforcing applicable construction specifications, regulations codes, standards, and policies at a basic level
  • Interpreting construction plans, contracts, and related documents at a basic level
  • Planning and organizing the work of self and others.
  • Organizing and maintaining project records within established guidelines.

Project Manager II - in addition to the KSA’s above:
  • Excellent organization, attention to detail, accuracy, time management, and critical thinking skills.
  • Using tact, discretion, initiative, and independent judgment within established guidelines.
  • Civic engagement and customer service.
  • Effectively communicating with construction inspectors, contractors, engineers, and other City staff autonomously

Project Manager III - in addition to the KSA’s above:
  • Excellent organization, attention to detail, accuracy, time management, and critical thinking skills.
  • Using tact, discretion, initiative, and independent judgment within established guidelines.
  • Civic engagement and customer service.
  • Effectively communicating with construction inspectors, contractors, engineers, and other City staff autonomously, even when difficulties arise in the field.
  • Research and analysis methods, statistics, cost analysis, computer modeling and report preparation and presentation.
ABILITIES
Project Manager I
  • Understand, interpret, and apply laws, rules, or regulations to specific situations.
  • Deal with many variables, define and solve problems, collect, analyze, and interpret data, establish facts, and determine specific action, evaluate, and improve process and/or program efficiency / effectiveness.
  • Operate assigned equipment.
  • Organize, oversee, and complete multiple projects simultaneously with limited supervision.
  • Add, subtract, multiply, and divide.
  • Calculate fractions, decimals, and percentages.
  • Understand and follow written and oral instructions, policies, and procedures.
  • Be honest, dependable, and trustworthy.
  • Maintain effective working relationships.
  • Communicate effectively, both in oral and written form and to prepare and present effective public presentations.
  • Exercise independent judgement and discretion.
  • Perform work in a safe manner and report unsafe activities, conditions, and faulty equipment.
  • Respond to challenging citizen requests in a courteous and effective manner.
  • Understand and follow written and oral instructions, policies, and procedures.
  • Prepare clear and concise oral and written reports, educational materials, and documents and to maintain records, logs, and compliance documents.
  • Interpret plans and construction specifications for capital infrastructure projects at a basic level
  • Respond to routine citizen requests in a courteous and effective manner.
  • Coordinate the work of self and others.
  • Work outdoors in adverse weather conditions.
Project Manager II - in addition to the KSA’s above:
  • Understand, interpret, and apply laws, rules, or regulations to specific situations.
  • Deal with many variables, define and solve problems, collect, analyze, and interpret data, establish facts, and determine specific action, evaluate, and improve process and/or program efficiency / effectiveness.
  • Operate assigned equipment.
  • Organize, oversee, and complete multiple projects simultaneously with limited supervision.
  • Add, subtract, multiply, and divide.
  • Calculate fractions, decimals, and percentages.
  • Understand and follow written and oral instructions, policies, and procedures.
  • Be honest, dependable, and trustworthy.
  • Maintain effective working relationships.
  • Communicate effectively, both in oral and written form and to prepare and present effective public presentations.
  • Exercise independent judgement and discretion.
  • Perform work in a safe manner and report unsafe activities, conditions, and faulty equipment.
  • Respond to challenging citizen requests in a courteous and effective manner.
  • Teach and mentor a Project Manager 1 with navigating more complex tasks
  • Research, analyze and interpret data and make recommendations.
  • Plan, organize, schedule, and prioritize daily project assignments of multiple ongoing projects.
Project Manager III - in addition to the KSA’s above:
  • Understand, interpret, and apply laws, rules, or regulations to specific situations.
  • Deal with many variables, define and solve problems, collect, analyze, and interpret data, establish facts, and determine specific action, evaluate, and improve process and/or program efficiency / effectiveness.
  • Operate assigned equipment.
  • Organize, oversee, and complete multiple projects simultaneously with limited supervision.
  • Add, subtract, multiply, and divide.
  • Calculate fractions, decimals, and percentages.
  • Understand and follow written and oral instructions, policies, and procedures.
  • Be honest, dependable, and trustworthy.
  • Maintain effective working relationships.
  • Communicate effectively, both in oral and written form and to prepare and present effective public presentations.
  • Exercise independent judgement and discretion.
  • Perform work in a safe manner and report unsafe activities, conditions, and faulty equipment.
  • Resolve conflicts with contractors before they escalate.
  • Respond to sensitive and urgent citizen requests in a courteous and effective manner, with the ability to de-escalate.
  • Teach and mentor all Project Managers regarding a variety of complex tasks.
  • Supervise and lead with conduct that reflects the City’s expected leadership behaviors.
  • Participate with preparing performance evaluations and goal setting for less experienced project managers.
  • Interpret code, policy, construction practices, and specifications.

Illustrative Examples of Work / Physical Requirements & Working Conditions

PHYSICAL REQUIREMENTS

  1. The primary duties of this class are performed in a general office environment, although some work is accomplished in an outdoor environment that may involve exposure to adverse weather conditions or potential personal danger.
  2. Sufficient clarity of speech and hearing, with or without reasonable accommodation, which permits the employee to communicate effectively, to discern verbal instructions and to use a telephone.
  3. Sufficient visual acuity, with or without reasonable accommodation, which permits the employee to comprehend written work instructions, and to review, evaluate and prepare a variety of written documents and text materials.
  4. Sufficient manual dexterity, with or without reasonable accommodation, which permits the employee which permits the employee to operate a vehicle and standard office equipment, including a personal computer.
  5. Sufficient personal mobility, with or without reasonable accommodation, which permits the employee to work in an office setting and to sit for extended periods of time and to lift and carry objects, up to twenty-five (25) pounds for varying distances, to work in an office environment and to perform field inspections.
EQUIPMENT OPERATED
Measurement devices, calculator, computer, levels, Engineer scales, computer software (e.g., Microsoft Office, Appia, Bid Express, ArcGIS, MUNIS, and other applicable engineering software).

Training, Experience, and Qualifications

QUALIFICATIONS:

  1. Credentials needed for the three positions are:
PositionAssociate’s DegreeLicense/Cert*Preferred Years Exp.
Project Manager 1N/AN/A1-2
Project Manager 2PreferredPreferred2-4
Project Manager 3Required**Preferred5+

*License/Certification examples include: APWA, NEMA, ODOT, NICET, AASHTO
**Degree in construction management, civil engineering technologies or 10+ years’ experience
  1. Possession of a valid State of Ohio driver's license and have an acceptable driving record. Must meet and maintain qualifications for driving at all times and as a continued condition of employment.
  2. Must be honest, dependable, and trustworthy and pass a background check and drug screen.
  3. Regular and reliable attendance, especially during peak construction season (May - September).

Supplemental Information / Special Requirements

ADDITIONAL INFORMATION:
The City of Delaware offers a complete benefits package to full-time employees including: health, dental, and life insurance, retirement pension and savings plans, paid holidays, vacation, sick leave, and longevity pay and in many positions, paid uniforms or clothing allowance. This position is part of the Management Pay Plan. Details about the compensation and benefits for this position can be found in the agreement by clicking here.

The information above is intended to be illustrative of the kinds of duties that may be assigned to the position and should not be interpreted to describe all the duties which may be required of employees holding this position.

The City of Delaware is an Equal Opportunity Employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status. In compliance with the Americans with Disabilities Act (ADA) and the Americans with Disabilities Act Amendment Act (ADAAA), the City of Delaware will provide reasonable accommodations, upon reasonable request, to qualified individuals with disabilities and encourages both prospective employees and incumbents to discuss potential accommodations with the employer.

Application Instructions

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