Job Description

Overall Job Objective

Nature of Work, Essential Functions & KSA's

Do you have great paralegal skills?  And would you like to use them in a part-time capacity? Whether you have been working in this field for years or are just starting out, we are looking for you!  The City of Delaware is seeking an enthusiastic, hard-working self-starter to support our City Attorney & Prosecutor's offices.

The ideal candidate likes to organize, write, research, work with lots of different people to build relationships, is flexible and has a keen attention to detail.  Are we describing you? Read the full job description and apply today!

NATURE OF WORK 

Under the direction of the City Attorney and Prosecutor, provide administrative legal support to the City Attorney's and Prosecutor's office and staff. The work consists of legal research and drafting, coordinating communications, preparing cases (or legal files), scheduling and assisting with legal department activities.
 
ESSENTIAL FUNCTIONS
  1. Assist City Attorney by preparing and reviewing various legal documents including real estate documents, contracts, and civil pleadings as needed.
  2. Provide litigation support for City Attorney by managing discovery, communicating with retained counsel, reviewing pleadings and filing documents with the court.
  3. Assist Prosecutor's office by preparing appellate briefs and various pleadings.
  4. Assist Prosecutors in preparing for trials by performing tasks such as organizing exhibits and discovery.
  5. Assist in preparation of criminal cases in meeting with witnesses, victims and law enforcement to discuss details of cases and organizing presentation of witnesses and evidence at trial.
  6. Respond to constituent inquiries regarding legal procedures and policies.
  7. Track and manage public records requests.
  8. Maintain sensitive and confidential information.
SKILLS & ABILITIES
  • Ability to conduct research utilizing legal software applications and databases (e.g., Westlaw and Casemaker).
  • Organize work, set priorities, meet critical deadlines, and follow up on assignments with a minimum of direction.
  • Prepare concise and accurate documents; strong proofreading, composition and editing skills.
  • Effectively communicate verbally and in writing in order to give and receive information in a prompt and courteous manner.
  • Advanced skills using Microsoft Office products (i.e., Excel, Word, PowerPoint) and other related office equipment (printers, copiers, etc.).
  • Ability to analyze and work with team members to recommend and implement most effective ways to complete projects and assignments.
  • Ability to handle confidential materials in strict confidence.
  • Ability to learn and apply knowledge of Delaware codified ordinances and the Ohio Revised Code.
 
KNOWLEDGE
  • Knowledge of city government and operations.
  • Knowledge of proper English grammar and spelling.
  • Knowledge of administrative procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology.
  • Knowledge of records management and electronic filing system best practices.
  • General understanding of criminal justice system and court procedures.

Illustrative Examples of Work / Physical Requirements & Working Conditions

ILLUSTRATIVE EXAMPLES OF WORK

  1. Draft correspondence to public, community stakeholders, and elected officials.
  2. Maintain and compose reports and documents.
  3. Schedule presentations and appointments for the department management staff.
  4. Oversee legal department interns by providing project management and oversight.
  5. Process invoices and track financial expenditures to budget.
  6. Assist in the preparation of collective bargaining negotiations by conducting research, reviewing drafts, maintaining correspondence and documenting meeting conversations.
  7. Assist in the preparation and documentation of labor grievances.
  8. Assist in preparing legal presentations to interested groups and organizations.
  9. Assist with review of property and liability insurance claims.
  10. Provide backup coverage for administrative assistants and diversion manager as needed.
  11. Update reports, records and file systems.
  12. Process mail and accept all courier services.
  13. Other duties as assigned.
PHYSICAL REQUIREMENTS AND WORKING CONDITIONS
  • Majority of work is performed in an office environment where the physical demands require sitting for extended periods of time; frequent use of computers and standard office equipment; may work under stress of deadlines.
  • Sufficient clarity of speech and hearing or other communication capabilities, with or without reasonable accommodation, which permits the employee to discern verbal instructions and to communicate effectively with others in person and over the telephone.
  • Sufficient visual acuity, with or without reasonable accommodation, which permits the employee to comprehend written work instructions and to review, evaluate and prepare a variety of written materials on a computer for extended periods of time.
  • Sufficient manual dexterity, with or without reasonable accommodation, which permits the employee to operate standard office equipment and computer systems.
  • Sufficient personal mobility and flexibility, with or without reasonable accommodation, which permits the employee to work in an office setting and to sit for extended periods of time.
  • Sufficient ability and strength to lift, carry, or otherwise move objects up to ten (10) pounds for varying distances. 

Training, Experience, and Qualifications

  1. High school diploma or equivalent required.
  2. Bachelor's degree or paralegal degree/certificate preferred. Candidates enrolled in a paralegal program will be considered.
  3. One to two years of administrative or office experience preferred.
  4. Must be honest, dependable, and trustworthy.
  5. Must pass an extensive background check and drug screening.

Supplemental Information / Special Requirements

This position is part of the Part-time, Intermittent and Seasonal Pay Plan.  Details about the compensation and benefits for this position can be found in the agreement by clicking here.

The class specification which appears above is intended to be sufficient merely to identify the class and be illustrative of the kinds of duties that may be assigned to the position allocated to the class and should not be interpreted to describe all of the duties which may be required of employees holding a position assigned to this class.

The City of Delaware is an Equal Opportunity Employer.  In compliance with the Americans with Disabilities Act (ADA) and the Americans with Disabilities Act Amendment Act (ADAAA), the City of Delaware will provide reasonable accommodations, upon reasonable request, to qualified individuals with disabilities and encourages both prospective employees and incumbents to discuss potential accommodations with the employer. 

Application Instructions

Please click on the link below to apply for this position. A new window will open and direct you to apply at our corporate careers page. We look forward to hearing from you!

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