- Nature of Work, Essential Functions & KSA's
You can do great work and love what you do with the City of Delaware. We are an organization that succeeds because of teamwork, dedication, diversity and the innovative spirit of all of our members. The City of Delaware is an award-winning local government organization known for its professionalism, customer service orientation and a strong commitment to distinctive and well-planned community development. The work environment is stable with excellent benefits and retirement packages. Our mission is to ensure an effective government, a healthy economy, being a safe city and welcoming you to be a part of this great community!
NATURE OF WORK
Under the direction of the Administrative Judge, the position functions as the chief executive officer of the City’s Municipal Court to oversee the non-judicial administrative day to day functions.
- Oversees the non-judicial day to day functions of the court as assigned by the Administrative Judge.
- Assists and makes recommendations to the Administrative Judge on hiring, discipline, and termination of employees.
- Conducts or makes recommendations on training for court staff.
- Develops and/or maintains court’s administrative policies and procedures manual, job descriptions, and employee personnel files.
- Composes documents for judges, including memoranda, letters, and journal entries.
- Ensures performance evaluations are completed on court staff annually.
- Collaborates with judges to prepare and manage the court’s budget, allocation of resources, and processing of contracts for goods and services.
- Assesses physical space needs; purchases and manages equipment and office related supplies.
- Verifies, authorizes and submits all vendor invoices for payment.
- Develops and recommends policies and procedures to address the needs of the court to ensure efficient and effective use of judicial resources.
- Responsible for court’s compliance of Supreme Court Rules of Superintendence and all state and local reporting requirements.
- Collaborates with technology staff to ensure all computer hardware/software is functioning properly.
- Acts as a liaison with other courts, governmental agencies and criminal justice system members.
- Develops, submits and manages all criminal justice grants for the court.
- Oversees and is responsible for the administration of jury procedures/operations.
- Provides support to Judges and Magistrates as needed.
- Preforms other related duties as assigned.
- Knowledge of criminal, civil, and small claims court procedures and functions.
- Knowledge of principles and practices of court administration.
- Knowledge of basic fiscal and accounting principles.
- Knowledge of correct and effective written and oral communication techniques.
- Knowledge of management practices and procedures and human resource practices and procedures.
- Knowledge of grant-writing principles and funding sources.
- Ability to make independent decisions.
- Ability to plan, coordinate, and implement new processes and projects for the court.
- Ability to communicate effectively, both orally and in writing.
- Knowledge of MS Word, Excel, PowerPoint.
- Illustrative Examples of Work / Physical Requirements & Working Conditions
PHYSICAL REQUIREMENTS & WORK CONDITIONS
- Majority of work is performed in an office environment where the physical demands require sitting for extended periods of time; frequent use of computers and standard office equipment; may work under stress of deadlines.
- Sufficient clarity of speech and hearing or other communication capabilities, with or without reasonable accommodation, which permits the employee to discern verbal instructions and to communicate effectively with others in person and over the telephone.
- Sufficient visual acuity, with or without reasonable accommodation, which permits the employee to comprehend written work instructions and to review, evaluate and prepare a variety of written materials on a computer for extended periods of time.
- Sufficient manual dexterity, with or without reasonable accommodation, which permits the employee to operate standard office equipment and computer systems.
- Sufficient personal mobility and flexibility, with or without reasonable accommodation, which permits the employee to work in an office setting and to sit for extended periods of time.
- Sufficient ability and strength to lift, carry, or otherwise move objects up to ten (10) pounds for varying distances.
- Training, Experience, and Qualifications
- Bachelor’s degree required. Degree in public administration, business administration or judicial administration preferred.
- Three to five years of related legal, judicial, or government administration experience required.
- Juris Doctorate optional
- Must be honest, dependable, and trustworthy and pass a background check.
- Supplemental Information / Special Requirements
This position is part of the Municipal Court agreement. Details about the compensation and benefits for this position can be found in the agreement by clicking here.
The class specification which appears above is intended to be sufficient merely to identify the class and be illustrative of the kinds of duties that may be assigned to the position allocated to the class and should not be interpreted to describe all of the duties which may be required of employees holding a position assigned to this class.
The City of Delaware is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act (ADA) and the Americans with Disabilities Act Amendment Act (ADAAA), the City of Delaware will provide reasonable accommodations, upon reasonable request, to qualified individuals with disabilities and encourages both prospective employees and incumbents to discuss potential accommodations with the employer.