Budget & Management Analyst

Pay $32.38/Hour - $45.33/Hour

Nature of Work, Essential Functions & KSA's

INTRODUCTION:

You can do great work and love what you do with the City of Delaware. We are an organization that succeeds because of teamwork, dedication, diversity, and the innovative spirit of all our employees. The City of Delaware is an award-winning local government organization known for its professionalism, customer service orientation and a strong commitment to distinctive and well-planned community development. The work environment is stable with excellent benefits and retirement packages.  Our mission is to ensure an effective government, a healthy economy, being a safe city and welcoming you to be a part of this great community!   
Under the direction of the Director of Management, Budget and Procurement, the Budget and Management Analyst is responsible for performing research, data collection, analysis, and forecasts to management on diverse or complex issues and matters having a fiscal or operational impact.  Assists in planning, coordinating, implementation, and monitoring of the annual operating, GFOA and capital budget activities of the City. Position requires regular and reliable attendance. This position may attend council, public works/utilities meetings and other meetings as required outside the normal schedule.

ESSENTIAL FUNCTIONS: For purposes of 42 USC 12101

1. Together with guidance from the City Manager, Finance Director, and Director of Management, Budget, and Procurement, assists in the preparation of the City's Five-Year Capital Improvement Plan (CIP) and the annual operating budget including revenue and expenditure forecasting

2. Helps prepare and implement the annual operating budget and the GFOA version of the annual operating budget through collaboration with departments citywide,

3. Conducts operational or administrative reviews, program evaluations, and special studies pertaining to various fiscal, operational, and managerial issues.

4. Monitors the budget and capital projects and provides financial guidance to City departments.

5. Leads major policy and management projects, efficiency/effectiveness studies and operational and legislative reviews.

6. Consults with department personnel regarding performance trends, expenditures, and revenue projections, hiring plans, and other management and budget-related matters to clarify questions or concerns.

7. Prepares written reports of operational performance, project management, and expenditure and revenue position of departments as directed.

8. Provides performance management consultation to departments in the preparation of budget requests including explanation and clarification of guidelines.

9. Assists the City Manager’s Office and Finance Department with initiatives.

10. Coordinates with the City Manager’s Office and Finance Department regarding related administrative matters of the City.

11. May review requisitions, contracts, reimbursements, and position requests for compliance with the Capital Plan, annual Operation Budget, and City policies. 

12. Assists with the analysis of development financing options.

13. Performs other duties as assigned.

KNOWLEDGE, SKILLS, AND ABILITIES

Knowledge

• Budgeting.
• Finance.
• Microsoft Office applications (e.g., Outlook, Word, Excel, Publisher, Access, Sharepoint, OneNote, and Teams) and other computer software.
• City and Department goals and objectives.
• City and Department policies and procedures.
• Government structure and process.
• Safety practices and procedures.
• Public finance principles and budgetary practices, statistics, fund accounting, legislative processes, organizational theory, and operating budget preparation.
• Revenue and expenditure estimation techniques, management information systems, and program development and evaluation techniques.
• Grant funding process.

Skills

• Excellent organization, attention to detail, accuracy, time management, and critical thinking skills.
• Using tact, discretion, initiative and independent judgment within established guidelines.
• Civic engagement and customer service.
• Excellent communication and presentation skills, both verbally and in writing.

Abilities

• Understand, interpret, and apply laws, rules, or regulations to specific situations.
• Deal with many variables, define and solve problems, collect, analyze and interpret data, establish facts and determine specific action, evaluate and improve process and/or program efficiency / effectiveness.
• Maintain a high level of confidentiality about information within the office.
• Add, subtract, multiply, and divide.
• Calculate fractions, decimals, and percentages.
• Prepare correspondence.
• Compile and prepare reports.  
• Understand and follow written and oral instructions, policies and procedures.
• Be honest, dependable and trustworthy.
• Maintain effective working relationships.
• Communicate effectively, both in oral and written form and to prepare and present effective public presentations.   
• Exercise independent judgement and discretion.
• Work in a professional office environment.
• Collect and analyze data, define issues, and recommend alternatives. 
• Use statistical analysis and automated budget development and control systems.
• Prepare comprehensive, financial, statistical, and operational reports.
• Manage multiple projects simultaneously, assess priorities, meet deadlines, and work independently within established guidelines.
• Perform and continue developing a high level of skill in the City of Delaware's leadership behaviors:  strategic, problem solving, customer service, integrity, teamwork, empowerment, flexibility, cooperation, action oriented and time management.
• Interpret and communicate financial and accounting information effectively.

Physical Requirements & Working Conditions

EQUIPMENT OPERATED

Computer, copier, phone, and other standard/modern office equipment; computer software (e.g., Microsoft Office, CMI, Munis, SSRS, and other applicable computer software).

PHYSICAL REQUIREMENTS

1. The primary duties of this position are performed in a public office-building environment.
2. Sufficient clarity of speech and hearing or other communication capabilities, with or without reasonable accommodation, which permits the employee to discern verbal instructions and to communicate effectively with others in person and over the telephone.
3. Sufficient visual acuity, with or without reasonable accommodation, which permits the employee to comprehend written work instructions and review, evaluate, and prepare a variety of written materials and documents.
4. Sufficient manual dexterity, with or without reasonable accommodation, which permits the employee to operate standard office equipment and a personal computer.
5. Sufficient mobility and flexibility, with or without reasonable accommodation, which permits the employee to work in an office environment.

Training, Experience, and Qualifications

EDUCATION/EXPERIENCE

1. Bachelor’s degree from an accredited college or university with major course work in Accounting, Finance, Business, Public Administration, or a closely related field.
2. Four (4) or more years of responsible, professional work experience in the areas of researching, analyzing, consulting with management, and budgeting required.  Local government budgeting, finance, project management and administration experience is preferred.
3. Willingness to continue education and training by learning new skills as changes occur. Expand skills by taking additional courses and attending seminars, workshops, and individual study.
4. Regular and reliable attendance
5. Any combination of training and experience which will indicate the possession of the skills, knowledge and abilities listed below.

Supplemental Information / Special Requirements

The City of Delaware offers a complete benefits package to full-time employees including: health, dental, and life insurance, retirement pension and savings plans, paid holidays, vacation, sick leave, and longevity pay and, in many positions, paid uniforms or clothing allowance. This position is part of the Management Pay Plan. Details about the compensation and benefits for this position can be found in the agreement by clicking here.

The information above is intended to be illustrative of the kinds of duties that may be assigned to the position and should not be interpreted to describe all the duties which may be required of employees holding this position.

The City of Delaware is an Equal Opportunity Employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status. In compliance with the Americans with Disabilities Act (ADA) and the Americans with Disabilities Act Amendment Act (ADAAA), the City of Delaware will provide reasonable accommodations, upon reasonable request, to qualified individuals with disabilities and encourages both prospective employees and incumbents to discuss potential accommodations with the employer.