Assignment & Jury Commissioner

Pay $22.69/Hour - $27.32/Hour

Nature of Work, Essential Functions & KSA's

**Please note that this position will be open until filled. Applications will be reviewed as they are received. **

You can do great work and love what you do with the City of Delaware. We are an organization that succeeds because of teamwork, dedication, diversity and the innovative spirit of all of our members. The City of Delaware is an award-winning local government organization known for its professionalism, customer service orientation and a strong commitment to distinctive and well-planned community development. The work environment is stable with excellent benefits and retirement packages.   Our mission is to ensure an effective government, a healthy economy, being a safe city and welcoming you to be a part of this great community!   

Under the direction of the Judges and Court Administrator the Assignment Commissioner/Jury Commissioner schedules criminal, traffic, and civil cases for appropriate proceedings such as pre-trials, jury trials, court trials, motion hearings, and miscellaneous oral hearings.  Preparation of appropriate notices of hearing, filing of those notices in the Clerk’s Office, and service of those notices so that all parties to a case are appropriately notified of all hearings. Position requires regular and reliable attendance. 

ESSENTIAL FUNCTIONS: For purposes of 42 USC 12101

1. Schedules criminal, traffic, and civil cases for appropriate proceedings such as pre-trials, jury trials, court trials, motion hearings, and miscellaneous oral hearings.   Prepares appropriate notices of hearing, files those notices in the Clerk’s Office, and serves those notices so that all parties to a case are appropriately notified of all hearings.
2. Manages and schedules courtroom calendars for judges and magistrates utilizing Microsoft Outlook.
3. Responds to telephone inquiries concerning juror questions, the court calendars, and/or dockets.
4. Prepares and/or complete various legal forms and notices. 
5. Prepares docket reports.
6. Assigns judges for on-call after hours for warrants and bonds.
7. Arranges for courtroom interpreters, as needed for limited language proficient and hearing impaired individuals.
8. Prepares and mails jury summons.
9. Addresses juror requests for excuse, prepares jury list for trial dates.
10. Assists jurors and parties on trial days.
11. Performs the duties of Jury Commissioner, which includes sending out summons to jurors, addressing requests for excuses, and assisting jurors during  trials.
12. Accesses case data using case management software.               
13. Secures and schedules visiting judges and magistrates for courtroom coverage.  
14. Prepares and submits appropriate paperwork for official assignment or appointment and submit the same for filing in the Clerk’s Office.
15. Arrange for competency to stand trial, not guilty plea by reason of insanity, and developmental disability evaluations.
16. Perform other related duties as assigned.

KNOWLEDGE, SKILLS, AND ABILITIES

Knowledge

• Proper English, grammar, spelling, punctuation, and composition.
• Office practices and procedures.
• Computer, copier, transcriber, and other basic office equipment.
• Basic arithmetic including addition, subtraction, multiplication, and division.
• Legal terminology, forms, and documents.
• Interpreter resources within the community.
• Court’s responsibilities, functions, organizational structure, and purpose. 

Skills

• Organizational and time management skills.
• Practice a broad spectrum of human relations skills.
• Strong communication.

 
Abilities

• Handle interrelated tasks with a high degree of accuracy.
• Communicate well and follow instructions both verbally and in writing.
• High level of confidentiality about information within the office.  
• Successfully deal with the public, whether plaintiff, defendant, witness, victim, attorney, potential jurors, or the public in general.
• Positive attitude and present a professional demeanor.
• Personable.
• Be honest and trustworthy and possess the ability and commitment to maintain office confidentiality and appropriate office decorum. 
• Make independent decisions in accordance with established policies and to use initiative and good judgment in carrying out tasks and responsibilities with minimal instruction and/or guidance. 
• Follow court rules and procedures.
• Follow complex written and verbal instructions.
• Meaning and intent of a wide variety of legal documents.
• Determine priorities and organize workload.
• Work quickly and accurately in an environment with distractions.
• Establish and maintain cooperative and effective working relationships with  people from diverse backgrounds.
• Write clearly, concisely, and legibly.
• Type at a moderate to high rate of speed, with accuracy.

Physical Requirements & Working Conditions

EQUIPMENT OPERATED
Computer, copier, phone, fax machine, WEBEX, and other standard/modern office equipment; computer software (e.g., Microsoft Office, Court Authority CMI, Authority Jury, Authority Civil, and other applicable computer software). 

PHYSICAL REQUIREMENTS

1. Majority of work is performed in an office environment where the physical demands require sitting for extended periods of time; frequent use of computers and standard office equipment; may work under stress of deadlines. 
2. Sufficient clarity of speech and hearing or other communication capabilities, with or without reasonable accommodation, which permits the employee to discern verbal instructions and to communicate effectively with others in person and over the telephone. 
3. Sufficient visual acuity, with or without reasonable accommodation, which permits the employee to comprehend written work instructions and to review, evaluate and prepare a variety of written materials on a computer for extended periods of time. 
4. Sufficient manual dexterity, with or without reasonable accommodation, which permits the employee to operate standard office equipment and computer systems. 
5. Sufficient personal mobility and flexibility, with or without reasonable accommodation, which permits the employee to work in an office setting and to sit for extended periods of time. 
6. Sufficient ability and strength to lift, carry, or otherwise move objects up to ten (10) pounds for varying distances.

Training, Experience, and Qualifications

EDUCATION/EXPERIENCE

1. Possession of a Bachelor’s Degree from an accredited college or university in related field and over six months of related experience and/or training.
2. Regular and reliable attendance.
3. Any combination of training and experience which will indicate the possession of the skills, knowledge and abilities listed below.

Supplemental Information / Special Requirements

ADDITIONAL INFORMATION

The City of Delaware offers a complete benefits package to full-time employees including health care, dental care, and life insurance, retirement pension and savings plans, paid holidays, vacation and sick leave, longevity pay and deferred compensation plans. 

This position is part of the Municipal Court Pay Plan.  Details about the compensation and benefits for this position can be found in the agreement by clicking here.

The information above is intended to be illustrative of the kinds of duties that may be assigned to the position and should not be interpreted to describe all the duties which may be required of employees holding this position. 

The City of Delaware is an Equal Opportunity Employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status. In compliance with the Americans with Disabilities Act (ADA) and the Americans with Disabilities Act Amendment Act (ADAAA), the City of Delaware will provide reasonable accommodations, upon reasonable request, to qualified individuals with disabilities and encourages both prospective employees and incumbents to discuss potential accommodations with the employer.